Current report drafted according to the stipulations of the 226 (1) article of the Law no. 297/2004 of capital Market, art. 21, paragraph (1), Bucharest Stock Exchange’s Code – System Operator
Fri, 12/22/2017 - 15:58We hereby inform all persons who may be interested in the summoning of the Ordinary General Shareholders Meeting of Alum S.A., as follows:
I. By Decision no. 202 adopted on December 20, 2017, the Board of Directors of Alum S.A. (hereinafter called the “Company”), with registered office in Tulcea, no. 82 Isaccei Street, Tulcea County, Romania, registered with the Trade registry under no. J36/29/1991, Sole Registration Code 2360405, on the basis of art. 117 of Law no. 31/1990 pertaining to companies, republished, with subsequent changes, hereby convenesthe Ordinary General Meeting of the Shareholders registered in the Shareholders’ Registry at the end of the day of January 19, 2018, considered reference date, for the date ofJanuary 31, 2018, at11,00 AM at the Company’s registered office in Tulcea, no. 82 Isaccei Street, Tulcea County, Romania.
Should, on the above mentioned date, the attendance quorum provided by the Company’s Articles of Incorporation be not met, according to art. 118 of Law no. 31/1990, pertaining to companies, republished, with subsequent changes, the second Ordinary General Meeting of Shareholders is convened and set for the date of February 1st, 2018, at11,00 AM at the Company’s registered office in Tulcea, no. 82 Isaccei Street, Tulcea County, Romania.
II. The agenda of the Ordinary General Meeting of the Shareholders is the following:
1. Approval of the Income and Expenses Budget for year 2018
2. Approval of the Investments Plan for year 2018
3. Approval to empower Mrs. Feodorof Mariana to comply with all the formalities for the registration of the Ordinary General Meeting of Shareholders’ decisions
4. Approval of the date of February 23, 2018 as registration date, for the opposability of the decisionsof the Ordinary General Meeting of Shareholders, in accordance with the provisions of art. 86 in Law no. 24/2017 regarding the issuers of the financial instruments and market operations
5. Approval of the date of February 22, 2018 as ex date in accordance with the provisions of art. 1292 of Regulation no 1/2006 on issuers and operations with securities issued by NSC (presently Financial Supervisory Authority)
III. One or more shareholders holding, individually or together, at least 5% of the Company’s share capital, has/have the right:
(a) to include new items on the agenda of the Ordinary General Meeting of the Shareholders (each new item shall be submitted together with an explanation or a draft decision in order to be adopted in the Ordinary General Meeting) and
(b) to submit draft decisions for items included or to be included on the agenda of theOrdinary General Meeting of the Shareholders, not later than 15 days from the date this summons has been published, i.e. not later than January 8,2018.
The above mentioned rights of the shareholders shall be exercised only in writing.
IV. The shareholders have the right to ask questions related to items on the agenda of the General Meeting; the answers to be published on the Company‘s Internet website page www.alum.ro.
The questions shall be submitted or sent to the registered office of the Company in such way to be registered at the registry of the Company not later than January 23, 2018, hour 4,00 PM, in a sealed envelope bearing the clearly written statement in capital letters: “FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS FROM JANUARY 31/FEBRUARY 1st, 2018”.
V. The registered shareholders at the reference date shall exercise the right to participate and to vote in the Ordinary General Meeting of the Shareholders personally, via correspondence or through a representative with special/general proxy. The general proxy will be awarded by the shareholder, acting as client, only to an agent as it is defined in art. 2 paragraph 1, point 20 of Law no. 24/2017 regarding the issuers of the financial instruments and market operations, or to an attorney-at-law.
VI. In case the shareholders appoint representatives for the participation and voting in the Ordinary General Meeting of the Shareholders, the notification of their appointment shall be submitted to the Company only in writing.
VII. The correspondence vote formsand the special proxy forms for representation of the shareholders in the Ordinary General Meeting of the Shareholders are made available at the registered office of the Company, as well as on the website of the Company www.alum.ro.
VIII. The correspondence vote forms filled in by the shareholders either in Romanian or English shall be submitted or sent in original, through certified mail, to the Registration Office of the Company, together with the copy of the identity document for shareholders - natural person or with the copy of the identity document of the legal representative of the shareholder - legal person, signatory of the Correspondence vote form, in such way to be registered at the registry of the Company not later than January 29, 2018, hour 9,00 AM, in a sealed envelope bearing the clearly written statement in capital letters: “VOTE BY CORRESPONDENCE FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS FROM JANUARY 31/FEBRUARY 1st, 2018 “.
IX. The correspondence vote forms which shall not have been received in the form and within the term provided under art. VIII of this summons shall not be taken into account when the presence and the voting quorum is established and when the votes are counted in the Ordinary General Meeting of the Shareholders.
X. The proxies for the shareholders’ representation in the General Meeting, filled in by the shareholders either in Romanian or in a widely used language in the international financial area, together with the copy of the identity document of the appointed representative, shall be submitted or sent in copy, containing the remark of true copy of the original under the representative’s signature, through certified mail, to the Registration Office of the Company in such way to be registered at the registry of the Companynot later than January 29, 2018, hour 9,00 AM, in a sealed envelope bearing the clearly written statement in capital letters: “FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS FROM JANUARY 31/FEBRUARY 1st, 2018 “.
The proxies may also be sent by e-mail to the address mfeodorof@alum.ro.
XI. Only the registered shareholders at the reference date shall be entitled to participate and to vote in the Ordinary General Meeting of the Shareholders summoned for January 31/February 1st, 2018 personally, via correspondence or through a representative with proxy.
XII. The documents and information related to the items on the agenda of the General Meeting, as well as the draft decisions related to the items on the agenda of the General Meeting, the correspondence vote forms and the proxy forms for representation of the shareholders in theOrdinary General Meeting of the Shareholders, as well as the Regulation for exercising the voting right in the General Meetings by the shareholders of Alum S.A. Tulcea, are made available for the shareholders at the registered office of the Company from Tulcea, no. 82 Isaccei Street, Tulcea County, Romania, and are posted on the website of the Company www.alum.ro latest starting with the date of December 31, 2017.
Any additional information may be obtained at phone no. 0240.535.022.
Gheorghe Dobra Mihaela Duralia
Chairman of the Board of Directors Financial Director